The #1 Custom & Secure SharePoint Alternative for Banking

By Jasmine Long
January 19, 2024
7 min read
banking professional looking for an alternative to a sharepoint intranet

Why look for a SharePoint alternative in the banking and financial industry? Because you need the customizability and simplicity that’s not there with basic SharePoint. If you need to customize SharePoint, it’s expensive time consuming and resource draining. Furthermore, it’s not specifically tailored to the banking industry like other applications.

Core Features of a Banking Intranet

The crux of a bank’s internal efficiency lies in its technological infrastructure. A bespoke intranet solution, designed with the intricacies of banking operations in mind, is the cornerstone of modern financial institutions. It’s the bedrock on which seamless, secure, and sophisticated systems operate.

Comprehensive Document & Policy Management

In the realm of banking, information is not just power—it’s currency. A centralized repository where documents and policies are not merely stored but intuitively managed and organized marks the inception of a new era in banking efficiency. This system we talk of ensures that staff from various departments, whether they’re at the office or at home, have immediate access to the latest compliance documents, policy updates, and operational manuals. It’s a paradigm shift—reducing clerical errors and ensuring that everyone is on the same page, literally and figuratively.

Advanced Online Forms and Workflows

The nature of credit unions and banking makes both industries susceptible to bottle necks. There are many moving parts from internal IT and marketing to the front-facing staff and the consumer. An intranet equipped with advanced online forms and automated workflows can smooth and speed up processes. These aren’t just tools; they’re the craftsmen of an institution’s repute, carving out efficiency and accuracy in every task.

Customized Financial Sites and Portals

Every department within a bank operates in its unique ecosystem—Financial Advisors, Compliance Councils, Customer Service Reps—all require distinct tools and data. A customizable intranet solution caters to this diversity, creating specialized sites that act as individualized portals for each department. Here, relevance is king; content and resources are tailor-fit to meet the specific needs of each group, ensuring that every byte of information serves a purpose.

Interactive Mega Menus for Navigation

Navigating the vast ocean of an intranet can be daunting, but not with interactive Mega Menus. These menus are the compasses that guide users through the digital sea with ease. Picture dropdown menus that unfold like an atlas, displaying all the crucial landmarks — the tools and resources that employees use daily. This intuitive design shortens the journey to the desired destination, offering a bird’s-eye view of the intranet’s landscape. It’s a blend of sophistication and simplicity, designed to elevate the user experience to new heights.

Dynamic Member Services Group

The Member Services Group is the beating heart of customer service, pumping out resources and tools essential for the lifeblood of the bank — its frontline staff. This feature is a dedicated hub for tellers and support staff, providing them with quick links to transaction procedures, customer service protocols, and FAQs. Here, time is of the essence, and efficiency is the currency. By centralizing these resources, this group ensures that every customer interaction is streamlined, every query addressed with precision.

Integrated Communication and Collaboration Tools

The number of tools used by the average employee has nearly doubled in 2023. On average, workers are using 11 tools to complete their daily tasks. So, if you’re looking for a SharePoint alternative in the banking sector, you need to make sure the new solution blends smoothly with current tools.

If you’re using excel, the intranet needs to be able to communicate properly and have the ability to share the data efficiently with other team members. If you’re using Slack to communicate, your intranet should have Slack integration. The list goes on. 

Self-Service Branch Sites for Decentralized Access

Self-Service Branch Sites are the intranet’s nod to the unique needs of every branch. Each branch will have their own nuanced way of doing things but the core values and information remain the same. Some intranets make the process of inter-branch communication easy. It’s also a great way to improve processes and get to know team members from other branches.

Robust Training and Development Modules

The backbone of any institution is its people, and their growth is non-negotiable. It’s important to offer robust training and development modules for this growth, with a library of training videos, online tests, and educational resources.

These modules are the digital tutors that enlighten staff on the nuances of bank products, services, and standards, ensuring that every employee is not just a staff member but a steward of the bank’s ethos. This commitment to learning and development is not just about knowledge dissemination; it’s about shaping the leaders of tomorrow.

Engaging Widgets and Content Feeds

It’s easy to get distracted by the technical features of an intranet and forget about the human aspect of business. The most important feature of an intranet is employee engagement. A good intranet makes open communication between team members easy and fun.

Widgets with wins from the past week is one example. The intranet home screen can be a place where you congratulate employees for accomplishments and show your appreciation to management for buying that espresso machine for the break room. It doesn’t have to be all about work. It’s proven that happy and engaged employees lead to better business outcomes. 

Enhanced Security and Compliance Features

When looking for a SharePoint alternative in banking, security and compliance are not just features; they are foundations. You need an intranet that is designed to protect sensitive information from both external threats and internal vulnerabilities. Encryption, multi-factor authentication, and continuous monitoring are the sentinels guarding the gates. 

Compliance tools are embedded within, ensuring that every transaction, every communication, adheres to the stringent regulatory standards set by financial authorities. It’s a commitment to protect, a pledge to preserve integrity, and a promise to uphold the trust placed in us by customers and regulatory bodies alike.

Case Study Insights

When it comes to understanding the real-world impact of our SharePoint alternative for banking, there’s nothing quite like diving into a couple of case studies. These aren’t just stories; they’re transformation journeys of banks just like yours.

The Redwood Capital Bank Revolution

Let’s kick things off with Redwood Capital Bank. Picture this: a bank in Humboldt County, California, with a vision to excel in customer service. But here’s the twist – their processes were as traditional as they come, heavily reliant on paper, and, frankly, a bit of a logistical nightmare.

Then came our Intranet Connections. Redwood shifted from cluttered paper-based chaos to streamlined digital workflows. Remember those times when you couldn’t find a document if your life depended on it? Redwood faced the same issue. Our centralized document management system changed the game for them. Now, finding a form is as easy as pie – or, should I say, as easy as a click!

Empowering Ephrata National Bank with Simplified Document Management

Next up, Ephrata National Bank in Pennsylvania. They had this simple in-house product that was, well, too simple for their growing needs. They were juggling a ton of documents and needed a more robust system.

Intranet Connections helped Ephrata organize documentation for easy access and management. With everything in one place and the latest versions always at hand, Ephrata could focus on what they do best – serving their customers. 

El Dorado Savings Bank’s Leap from Primitive to Pristine

Now, let’s talk about El Dorado Savings Bank in California. They were stuck in an era of sending memos via carrier – yes, you heard that right. It was slow, costly, and let’s be honest, a bit archaic.

Our intranet turned that around. Suddenly, memos could be sent in seconds, not days. And those paper forms that used to pile up? They’re now sleek PDFs on the intranet. The cherry on top? Their supply ordering process got a complete makeover. What was once a tedious list-making exercise is now a few simple clicks in the Company Store app. 

By Jasmine Long

Jasmine is passionate about harnessing the power of digital marketing to drive social impact. She previously was the Communications Assistant at Jumpstart Refugee Talent, a nonprofit dedicated to facilitating employment opportunities for refugees in Canada. She is currently the Marketing Coordinator for Intranet Connections!