Employee onboarding best practices for 2023

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May 24, 2023
6 min read

First impressions carry a lot of weight. They play a key role not just for newcomers to a job, but some might argue that they’re even more vital for the employer. For that reason, it’s important that businesses follow employee onboarding best practices in 2023

Your onboarding program can greatly impact employee engagement, company culture, and overall business success. To ensure you are grooming the next generation of talent for your company, there can be no missteps when it comes to onboarding.

Employee Onboarding Best Practices

As the labour environment changes, so does the onboarding process. Businesses need to account for onboarding remote employees, shift workers and seasonal hires. Here are some of the things employers must consider when training new hires and introducing them to the company:

Identify Goals and Measurables

A successful onboarding process should start with a clear understanding of what you want to achieve. Every role will have a different onboarding process. Identify your goals and measurable outcomes to ensure your onboarding process aligns with your company’s overall objectives. You’ll need to find a way to measure the success of the onboarding process and also a way to know when it’s complete. This could include checking off specific daily tasks, and completion of documents and training videos.

Happy First Day of Work

Creating a warm and welcoming atmosphere on an employee’s first day can set the tone for their entire experience at your company. Make sure their work area is set up, introduce them to their colleagues, and provide any necessary resources. A happy first day of work will help new hires feel comfortable and confident as they begin their new journey.

Onboarding Training

A well-structured and engaging onboarding training program is essential for helping new employees become familiar with their roles and responsibilities. Offer a mix of formal training, informal learning opportunities, and hands-on experiences to give them a comprehensive understanding of your company and its culture.

Onboarding Surveys

Onboarding surveys can provide valuable feedback on your onboarding process and help you identify areas that need improvement. Conduct surveys throughout the onboarding experience, such as after the first week, first month, and first quarter, to track progress and ensure employees feel supported. Not only is this great for new hires going through orientation, it also builds a solid foundation for future employees.

Allow for Easy Access to Company Information

Having an organized and accessible system for storing and sharing company information is crucial for a smooth onboarding process. Employee onboarding tools, like a company intranet, can help new employees find important documents, policies, and procedures with ease. It also provides some level of independence for new hires.

Create Onboarding Workflows and Checklists

Onboarding workflows and checklists help ensure that every aspect of your onboarding process is consistently executed. By creating a clear, step-by-step plan for onboarding, you can streamline the process, minimize confusion, and ensure your new employees feel supported.

Don’t Overload New Hires With Information

While it’s important to provide new employees with the information they need, it’s equally important not to overwhelm them. Break information down into manageable chunks, focusing on the most essential tasks and responsibilities first. Allow new hires to gradually build their knowledge and skills, and be patient as they adjust to their new roles.

Download Now: The HR Guide: 12 Ways an Intranet Can Help You Create an Efficient and Engaged Workplace [Free eBook]

Onboarding New Employees: Maximizing Success

Creating a successful onboarding experience is essential for any business looking to improve employee engagement, boost company morale, and optimize internal workflow. This process not only helps new hires understand the company culture and expectations, but also sets the stage for their long-term success.

New Hire Onboarding Software

New employees are often inundated with many different types of software and programs used by the company. It’s crucial that your business has a system that is efficient, yet simple to use. For example, using a company intranet can save a lot of time and speed up the onboarding process. It allows you to communicate with employees easily, access any and all internal documents, while also getting to know the brand and company culture. 

Why Is Onboarding Important for New Employees?

Following employee onboarding best practices allows new hires to better familiarize themselves with the role. All while creating a sense of belonging within the company. A well-executed onboarding process can provide the following benefits:

Employee Retention

One of the main goals of onboarding is to retain top talent. In 2023, businesses in North America are having trouble keeping employees. Businesses can expect a turnover rate as high as 24% this year

A thorough onboarding process helps new hires feel valued and motivated, ultimately reducing turnover rates and minimizing costs associated with hiring and training new employees.

People Development

Onboarding plays a pivotal role in developing the skills and knowledge of your employees. By providing the right training and resources from day one, you help set new hires up for success and pave the way for their growth within the company.

Building the Right Culture

Following all employee onboarding best practices establishes a strong company culture, reinforcing the values and behaviors you expect from your employees. By fostering a sense of belonging and promoting a shared vision, you can create a more collaborative and productive work environment.

Employee onboarding best practices FAQ:

How can technology be used to improve the onboarding process?

Technology can vastly improve the onboarding experience by automating administrative tasks, providing online training modules, and enabling real-time communication between new hires and their managers. Companies can also leverage analytics to track employee progress and fine-tune the onboarding process.

What are common mistakes to avoid during employee onboarding?

  • Failing to provide clear expectations and goals
  • Overwhelming new hires with too much information too soon
  • Not assigning a mentor or buddy to help guide the new employee
  • Neglecting to provide ongoing support and feedback
  • Ignoring employee feedback on the onboarding process

How can managers support new hires during the onboarding process?

Managers can support new hires by being accessible, providing timely feedback, and offering resources to help employees adapt to their new roles. Additionally, managers should regularly check in with new employees to ensure they are on track and address any concerns they may have.

What metrics should be used to measure the success of employee onboarding?

  • Employee retention rates
  • Time to productivity
  • New hire satisfaction levels
  • Training completion rates
  • Performance evaluation scores

How can employee feedback be used to improve the onboarding process?

Gathering and analyzing feedback from new employees can help identify areas where the onboarding process can be improved. By making adjustments based on employee feedback, you can continuously refine your onboarding process and ensure that it remains effective and engaging.

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