The ONLY 4 Sharepoint Alternatives Your Business Needs

Darian
By Darian Mavandad
September 23, 2023
7 min read
Blog
Intranet

With the vast number of Sharepoint alternatives out there, how do you know which is best for your organization? There are so many of these tools and each serves its own unique purpose. You’ll need to do some introspection into your company and determine goals and needs.

Do you have a small or large team? Is profit growing? Is the majority of your workforce on location or remote. Is security and encryption a deal breaker? These are all things you have to know before diving into this list of Sharepoint alternatives.

Drawbacks of Sharepoint

for years, many businesses have sworn by SharePoint. But when you stack it up against some of the newer, more polished alternatives, its limitations become pretty hard to overlook. First off, the cost of development. The product that comes “out of the box” is very basic. If you want to build a custom home page for employees or set up departments, that’s not included. This means your IT department will have to constantly make changes and updates to Sharepoint’s software.

The same thing goes for upkeep of the product. Any updates or patches coming from Microsoft’s side will need to be done by your team. If there are errors (as there usually are with updates) you will have to spend time to repair errors. Even making an attempt to contact Microsoft support will result in time wasted.  

Lastly, its integration capabilities leave much to be desired. In a world where seamless connectivity is king, SharePoint often feels like an island. So, if you’re tired of settling and are ready for a tool that truly understands the modern business landscape, maybe it’s time to explore beyond the confines of SharePoint. The grass might just be greener on the other side.

The Best Sharepoint Alternatives

This is a unique list of up-to-date Sharepoint alternatives for many different types of organizations. You’ll want to give these a try.

Intranet Connections

A Solid intranet platform is the essential backbone of an organization’s documents, communication and brand. Intranet Connections is an completely customizable intranet platform that’s simple to use and takes the work load off IT, HR departments and the executive team.

The platform offers a safe and secure way for any employee to access company documents, to share work progress and a place where team members can collaborate and share news. It’s truly one of the few platforms that prioritize employee satisfaction as much as efficiency and productivity. With Intranet Connections, you can create a totally custom home dashboard for all to see. This is a space where you can reaffirm your brand image and even send ‘kudos’ to other team members and build that much needed team bond.  

But there’s more to Intranet Connections’ than just a user-friendly platform. They offer deep functionality without the usual SharePoint headaches. And for those in IT, HR, and marketing, this platform promises control over employee experiences and communications, all without hidden costs or surprises. Not to mention being able to simply integrate with software like MS Teams and enable direct notification via your company dashboard. 

The wide range of features makes this platform a truly all-encompassing intranet. That’s the reason Intranet Connections is one of the top Sharepoint alternatives. 

Wrike

Wrike is not just another project management software; it’s a versatile work management platform that offers full visibility and control over tasks and projects. Imagine having a single solution that caters to all departments, be it marketing, IT, or professional services. The beauty of Wrike lies in its adaptability. 

You can tailor workspaces to reflect your team’s preferences while maintaining a 360° visualization. And let’s not forget about the automation! With Wrike, you can automate workflows, minimize duplicate efforts, and focus on what truly matters.

Now, we’ve seen situations where teams have had to juggle multiple projects, so visibility is crucial. Wrike understands this and offers a range of views, from Gantt charts to Kanban boards, ensuring everyone stays on the same page. And for those who love templates (guilty as charged!), Wrike has a plethora of pre-built ones that can be customized to your needs.

To cap things off, Wrike has tons of integrations you can implement with a simple click. Everything from Slack, Tableau, Hubspot and even Excel. Creating a versatile digital workplace where all data is in one place. 

Trello

Trello is another easy-to-use project management and tracking tool. It’s a visual collaboration platform that uses boards, lists, and cards to organize tasks and projects. 

Trello offers flexibility that’s hard to match. Whether you’re brainstorming new ideas, managing resources, or tracking the progress of a project, Trello’s intuitive layout ensures everything is visible, collaborative, and actionable.

For the IT folks out there, you’ll love the integrations. Trello seamlessly connects with the apps your team already uses, ensuring a smooth workflow. And for those repetitive tasks? Trello’s Butler Automation has got you covered, allowing you to automate tasks without writing a single line of code.

Now, for the HR managers and executives, employee engagement is crucial, right? Trello understands this. With features tailored for remote teams, Trello ensures everyone stays connected, regardless of their location. It’s a tool that promotes transparency, accountability, and, most importantly, collaboration.

But here’s what truly sets Trello apart: its adaptability. From marketing to engineering, from startups to established enterprises, Trello has pre-built playbooks designed for all teams. And if you’re worried about scalability, Trello’s range of plans, from Free to Enterprise, ensures that as your business grows, Trello grows with you.

Contact Monkey

Imagine a platform that doesn’t just let you send emails but crafts beautiful, responsive designs with a simple drag-and-drop template builder. With ContactMonkey, every communication feels like a well-designed newsletter, tailored just for your team.

But it’s not just about aesthetics. ContactMonkey understands the essence of two-way communication. With their platform, you can enable real-time employee feedback, ensuring that your messages aren’t just sent but also heard. And the best part? You can reach your entire organization directly from the comfort of your Outlook or Gmail. No more juggling between platforms!

ContactMonkey has also joined the AI movement and allows integration of ChatGPT 3 with their service. 61% of internal communication teams spend the majority of their time simply crafting content. GPT integration allows teams to cut down on time and cost in a big way.

Things to Look for When Choosing an Alternative to Sharepoint

  1. User-Friendly Interface: Remember those days of squinting at confusing dashboards and navigating through endless menus? A good alternative should have an intuitive interface. It’s like walking into a well-organized room where everything is right where you expect it to be.
  1. Robust Collaboration Tools: Ever tried collaborating on a document and ended up with 15 different versions? Nightmare, right? Look for a platform that offers real-time collaboration, allowing multiple users to work on a single document simultaneously.
  1. Top-Notch Security: In today’s digital age, security is paramount. Your ideal platform should offer features like end-to-end encryption, two-factor authentication, and regular backups. After all, your data is your treasure, and it deserves the best protection.
  1. Customizability: Every business is unique, and so are its needs. A one-size-fits-all approach just doesn’t cut it. Opt for a platform that allows you to tailor features to your specific requirements.
  1. Seamless Integrations: If you’re like me, you probably use a myriad of tools daily. Your SharePoint alternative should play well with others, integrating seamlessly with the apps and tools you already love.
  1. Scalability: Today’s small project could be tomorrow’s massive campaign. Ensure that the platform can grow with you, adapting to your ever-evolving needs without missing a beat.
  1. Stellar Support: Even the best of us run into hiccups now and then. When that happens, having a responsive support team can be a godsend. Look for platforms that offer 24/7 support, ensuring you’re never left in the lurch.
Darian
By Darian Mavandad

Darian has a degree from McGill University, and joined IC to empower internal communicators by creating content that inspires. In his free time, he loves traveling, reading, and skiing.